Are you interested in working for a mission-driven organization that continues to grow and is dedicated to providing quality services to its residents? Do you want your next job to offer you the opportunity to serve while allowing you to grow personally and professionally?  Explore careers at Charles E. Smith Life Communities!

OUR UNIT SECRETARY POSITION
The primary purpose of the Unit Secretary position is to assist the Nurse Manager/Charge Nurse in their day-to-day recording and charting of medical or administrative information in accordance with current regulations that govern medical records to ensure that our medical records are maintained in an informative and descriptive manner.  The position is also responsible for providing other administrative support to the nursing department.

ABOUT CHARLES E. SMITH LIFE COMMUNITIES
Charles E. Smith Life Communities (CESLC) is a faith-based nonprofit senior services organization located in Rockville, Maryland, delivering quality care and meaningful life experiences to older adults with dignity and compassion rooted in Jewish values.  Our team of over 1,000 members represent a very wide range of cultural backgrounds, ethnicities, and faiths.

EMPLOYEE BENEFITS

As a Unit Secretary you will enjoy our competitive total rewards package: (Benefits may vary based off employment status)

• $750 referral bonus for any RN, LPN or GNA you refer who gets hired
• Unit Secretary hourly rate: $19.00
• Health benefits start on the first day following your first month of employment
• Dental and Vision Benefits.
• Competitive PTO Plan (starts at 21 days per year)
• 403(b) Plan
• Employer paid AD&D Insurance
• 401(a) Pension Plan with employer match
• Tuition Reimbursement
• FREE PARKING
• Proximity to public transportation
• Employee Assistance Program services provided for to you and your family.
• Posted: 12/17/2024

LOCATION
This position is based at Hebrew Home of Greater Washington, our skilled nursing residence, located at 6121 Montrose Road in Rockville, Maryland.

SHIFTS & STATUS
This is a FULL-TIME position on the DAYLIGHT shift, 7AM to 3PM, Monday thru Friday.

MAIN RESPONSIBILITIES

• Record medical and administrative information.
• Maintain the Daily Census Report and submit to Nurse Manager/Supervisor.
• Maintain an up-to-date roster of residents for your assigned unit.
• Answer telephone, page calls, deliver messages to residents, etc. as necessary.
• Record appropriate resident identification data on designated medical records, wristbands, ID cards, etc. as required.
• Transcribe physicians’ orders to medication cards, treatment plans.
• Prepare charts for weekly rounds.
• Record vital signs and weights on the Interdisciplinary Progress Notes.
• Forward new diet orders / changes to Food Services.
• Arrange resident appointments and keep nursing service staff informed.
• Schedule and requisition lab work and x-rays.
• Prepare forms for daily assignment sheets, shower schedules and other unit activities.
• Complete necessary medical and administrative records upon the resident’s admission, transfer and/or discharge.
• Maintain adequate quantities of forms, materials, supplies and equipment.
• Inform nursing service staff of new admissions and prepare chart.
• Assist Medical Records Assistant in duties of processing, maintaining, storing and retrieving of medical records.
• Handle release of medical record requests as per facility policy.
• Identify areas of growth for the unit regarding record keeping to the Nurse Manager.

EDUCATION & TRAINING

• Must possess a high school diploma. 
• Certificate of study in medical terminology or an equivalent combination of education and experience is preferred. 
• On-the-job training can be provided in medical records procedures.

COVID-19 RESPONSE
We understand that the COVID-19 pandemic has made health and safety in the workplace a top priority for job seekers. We want to assure you that it is a daily focus for everyone at CESLC. We have a robust COVID-19 response plan that includes infection control practices with detailed cleaning and PPE guidance; COVID-19 vaccine requirement; rigorous COVID-19 testing protocols for staff and residents; and ongoing staff communication and education. As part of our health and safety measures, virtually 100% of our associates are fully vaccinated for COVID-19. Visit this link for more details on the CESLC response to COVID-19: https://www.smithlifecommunities.org/coronavirus/.

THANKS
Thanks for your interest in joining CESLC and the team in our Nursing Department!